![]() ![]() Include a space between each paragraph and before and after your closing. In the body paragraphs, single-space your letter to create a clean yet readable document. Consider putting spaces between the elements at the top of your letter, like your contact information, followed by another space to begin your letter. Spacing is important in making your business letter appear readable and professional. Related: How To Write a Letter to Multiple People (With Examples) 3. When drafting your business letter, try to include all the appropriate information. Recipient's contact information (Name, job title, company, company address)įollow this information with a salutation and then the body, your close and your signature. ![]() Your contact information (Name, job title, company, address, phone number, email) Typically, a business letter includes the following information at the top: When designing the layout for your business letter, think about all of the necessary information often included in a professional document. Include sections for all necessary information Related: Tips for Writing a Two-Page Business Letter 2. Here are a few examples of popular font styles used in professional documents: Many people use a font size between 10 and 12. When selecting a font size, consider the smallest size in which your document can still be easily readable. your letter recipient can ideally get the information they need from your letter as quickly as possible. While it may seem tempting to select a stylistic font that personalized the letter, your recipient may have an easier time reading the letter if you use a simpler font. When deciding on which font to choose for your business letter, pay attention to cleanliness and readability. There are a few things to think about when formatting your business letter: 1. From selecting a font style to correcting margins, ensure your letter is clear and highly readable. When formatting your business letter, make readability your top priority. On the following line, print your first and last name. Sign your name by hand if possible or consider using digital software to use with your computer's mouse. Related: How To Write a Business Letter Salutation (With Tips and Examples) SignatureĪdd two lines and sign your full name. Common closing business letter salutations include: Related: 15 Types of Business Letters and the Purpose of Each Closing salutationĪdd a space after the body of the letter and then choose a salutation to close your business letter. This section is typically no longer than three to four paragraphs. The body of a business letter gives you a chance to express the purpose of your communication. Read more: Letter and Email Salutations Examples (Plus Tips) Body To whom it may concern, (only use if you can't find a specific contact's name) Common opening business letter salutations include:ĭear, (only use if you know the recipient) Related: Parts of a Business Letter: Examples of the 7 Components Opening salutationĪdd a space after the recipient's contact information and then choose a salutation to open your business letter. You can format their information using the following template : On a new line, add the recipient's contact information. The typical format of a date in a business letter often looks like "Month Day, Year." Recipient's contact informationĪdd a space after the date of the business letter. Write out the month first, then add the day and the year. Related: The Structure of a Business Letter and How To Write One The dateĪdd a space after your contact information and then add the date of your letter. Here's an example of how to format your contact information: Contact details include your full name, phone number, email address and the city, state and zip code where you live. On the left-hand side of your business letter, list your contact info. View more jobs Sections of a business letterĪ properly formatted business letter typically contains the following sections: Your contact information ![]()
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